PA - VP International Medical OBU
Location: Dubai UAE (on-site 3 days per week)

About AstraZeneca

At AstraZeneca we believe in the potential of our people and you’ll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. The only one who can put limits on the scope of your career is you. With the right skills and passion, we'll help you explore what AstraZeneca has to offer.

Are you ready to embark on a dynamic journey within the international region's Medical Affairs team? This is your chance to take on a challenging, proactive, and varied role as a Personal Assistant to the VP of International Medical OBU. You'll be at the heart of key projects, providing comprehensive support and team coordination, while playing a pivotal role in planning and delivering important regional, functional, and team-related activities. If you thrive in a fast-paced environment and have a knack for improving team effectiveness and efficiency, this role is perfect for you!

In this role, you'll be responsible for prioritizing tasks and finding opportunities to enhance team operations across the International Medical team. Your organizational and communication skills will be crucial as you ensure attention to detail and perseverance in completing tasks. You'll engage with team members from diverse cultures, building networks and supporting colleagues. Additionally, you'll have the chance to take on project-based work, ranging from events to metrics reporting, offering you the opportunity to gain experience in new areas. Adaptability and composure are key as you respond to changing demands with a consistent focus on high-quality work.

. Key Responsibilities:

• Proactive diary management and team project coordination for the VP, International Medical.

  
  

• Proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains, visa requirements etc. (preparing travel packs / itineraries where required).

  
  

• Preparing agendas, presentation materials and other relevant documentation, as necessary ahead of meetings.

  
  

• Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy.

  
  

• Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls.

  
  

• Supporting department updating and maintaining all distribution lists, organisational charts and other relevant documentation.

  
  

• Working with the International Medical Operations Team to harmonise processes and provide support where necessary across the organisation, such as holiday/sickness cover as required.

  
  

• Co-ordinates and collates detailed information with effective and clear communication to relevant stakeholders.

  
  

• Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

  
  

• Understand and always adhere to the AstraZeneca Global Code of Conduct, AZ and Global policies.

  
  

Requirements:

• Experience of providing full PA/administrative support at a senior level.

  
  

• Previous experience in pharmaceutical industry

  
  

• Confident and experienced using Microsoft Office, Zoom Webinar, Teams and a wide variety of technology and IT software.

  
  

• Excellent written and verbal communication skills.

  
  

• Excellent administrative, time management and organisational skills.

  
  

• Collaborative teammate, with excellent interpersonal skills.

  
  

• Excellent project management skills with demonstrated ability to effectively handle multiple priorities.

  
  

• Have high levels of resilience and be self-motivated.

  
  

• Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.

  
  

• Ability to work autonomously with independent judgement and discretion and handling confidential information where applicable.

  
  

In Office Requirement:

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca?

At AstraZeneca, we blend medical expertise with commercial acumen to pioneer innovative approaches that better serve our patients. Our commitment to science and ethics drives us to launch cutting-edge products into our growing healthcare ecosystem. We thrive on creativity and imagination, always supported by a strong foundation of ethics. As part of our global network, you'll have the opportunity to learn from world-class people and work with new and innovative drugs. Our science-led pipeline empowers us to make a profound difference in patients' lives, offering you a meaningful career filled with unexpected opportunities.

Competitive salary and benefits package on offer!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.